Sub Committees
The Committee of Management has delegated the responsibility of some operational oversight to five Sub Committees. Each Sub Committee is chaired by a member of the Committee of Management and an overview of the main responsibilities is provided below.
All Sub Committees are required to ensure that all the risks relating to their area of operations are identified, quantified and recorded in a risk portfolio against control procedures.
Sub Committees generally meet every six weeks in the Aberdeen office.
Audit Sub Committee
• Ensure that the Co-operative’s accounts are balanced, fair and conform to accounting standards;
• Systematically review internal control arrangements both for operations and financial reporting;
• Ensure the Co-operative has appropriate internal audit arrangements;
• Monitor risk management reports and supervise the Co-operative’s risk monitoring process.
Customer Relations and Staffing Sub Committee
• Oversee the effective implementation of the Co-operative’s wider role and tenant participation strategies;
• Review the Members’ Handbook and produce the Co-operative’s Annual Report;
• Conduct surveys of customer opinion including member satisfaction surveys;
• Hear appeals under the Co-operative’s complaints and disciplinary procedures;
• Supervise all staffing arrangements including recruitment, salary reviews, and conditions of service;
• Consider and review the Co-operative’s Investors in People status.
Finance and Corporate Services Sub Committee
• Ensure that the Co-operative maintains proper accounts and related records;
• Ensure that a budget and five year financial projections are completed annually for the approval of the Management Committee;
• Oversee the Co-operative’s banking and treasury management arrangements;
• Ensure that the Co-operative has a robust Business Continuity Strategy in place.
Housing Management Sub Committee
• Consider and approve reports on key performance areas such as rent arrears, empty properties, allocations and estate management;
• Monitor and develop the warden service for all the Co-operative’s sheltered housing;
• Deliver an effective and efficient choice based lettings method of allocating the Co-operative’s properties.
Property Management and Development Sub Committee
• Select construction contractors for repairs to the Co-operative’s properties, cyclical and major works and improvement programmes;
• Monitor the delivery of the property management services and performance against nationally accepted standards of good practice;
• Ensure that the Co-operative has up to date and fully costed long term plans in place for the upkeep and improvement of its properties;
• Develop and approve specifications for new build properties which reflect the Co-operative’s strategic objectives
• Recommend standards and a programme of energy efficiency;
• Monitor the progress of new build schemes against agreed targets and budgets.
